TOUR COORDINATOR APPLICATION
JOB DESCRIPTION: Tour Coordinator
Overall Responsibilities: Position is responsible for the administrative functions necessary for all the touring for Yvonne Montoya/Safos Dance Theatre’s Stories from Home including presenter outreach and correspondence; functioning as the liaison between Safos Dance Theatre and presenters and venues; managing and administering touring contracts; assisting with grant proposals for touring, working with the administrative team to coordinate schedules; working with managers, booking agents, and publicists to plan tours with locations, dates, and times including routing and block booking; and representing the organization at regional and national touring conferences. Flexible schedule: remote/telecommute, part-time. Position reports to Yvonne Montoya.
Seeking someone with:
Experience in artist management and arts administration
Day time availability
High self-motivation and strong organizational skills
Excellent attention to detail
An outgoing personality
Ability to multitask and work in small teams
Familiarity with GSuite
Arizona residence preferred.
Areas of responsibility include:
Logistical coordination of travel and transportation arrangements for tours; creating in depth schedules and working with the administrative team to coordinate all travel associated with touring. Possible travel to regional and national preserter conferences, including international travel.
Communications & PR:
Create and maintain positive ongoing working relationships with venues/presenters and other collaborators. Provide headshots and other PR material for presenters as requested. Communicate with venues, presenters, and the administrative team regarding details or changes in any event.
Inquiries & Contracts:
Process all touring and presenter contracts. Assist with scheduling.
Create invoices; collect receipts & submit to host/presenter for reimbursement; track payments; coordinate payment to contractors and vendors; prepare budgets for potential tours; negotiate budgets with venues/presenters.
Office and I.T.:
Maintain presenter log; work with the artistic team to maintain up-to-date riders.
Keep the Google calendar up-to-date in conjunction with the administrative team. Work with the administrative team to ensure accuracy of all travel plans.
Terms of Employment:
5-10 hours/week, wage range $17-21/hr, commensurate with experience. Position will be paid monthly (end-of-month); wages calculated hourly; paid as part-time staff.
No benefits are available with this position.
How to Apply:
Send a cover letter, resume or CV, and the names, titles, and contact information for no fewer than 3 professional references to firstname.lastname@example.org
Applications will be accepted through September 9, 2022.